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Bid Title: RFQ for Criminal Justice Center and Jail Needs-Assessment and Other Predesign Study
Category: Columbia County Bids
Status: Open

Description:

Columbia County, Washington is requesting qualifications from qualified individuals and/or firms for professional consulting services for needs-assessment and other predesign services and analysis regarding the potential construction of a new criminal justice center, including jail.

Introduction and Background:

The current jail, dispatch, sheriff’s office, and court services are located in a historic building with no possibility of expansion and little possibility of modernization. The facilities are approaching the end of their useful life, and are frequently at-capacity.

A Public Safety Building Advisory Committee, consisting of elected officials, law enforcement, and dispatch services has been considering options for funding, siting, and building a new criminal justice center, and is now interested in working with a professional architectural consultant to refine the concepts and produce options for presentation to the public and other stakeholders.

Funding for the initial needs assessment has been approved, and the Advisory Committee would like to work with the consultant to identify funding needs, sources of revenue, and other practical considerations to fully inform and engage with the taxpayers.

Scope of Services:

The Architectural Consultant will need to provide the following:

  • Analysis of all current public safety operations, inmate trends, current facility needs, and operations costs/budget before making recommendations; 
  • Identification of the needs, desires, and practicality thereof of interested stakeholders and the County;
  • Use industry standards to forecast jail capacity expectations and growth needs while also considering other factors that should be considered for supporting jail functions;
  • Evaluation of existing facilities to determine the suitability for renovation and expansion versus the construction of a new facility along with an estimate of construction cost associated with each, including fixtures and equipment, and estimated operations impact to budget and staff;
  • Work with the Public Safety Building Advisory Committee to further refine the concepts and ideas of the committee to best determine the necessary size, construction methods, costs, and location that suits the needs of the Citizens of Columbia County;
  • Participate in public engagement, education, and outreach efforts organized by the committee, including creation of online content, literature, and public meetings;
  • Preliminary analysis of potential cost savings in design, construction, and site selection;
  • At the conclusion, the consultant will provide a report and present the report to the County Board of Commissioners and to the public through scheduled community meetings as agreed upon in the contract.

Project Schedule:

            October  21, 2020                   RFQ Announcement

            October 30, 2020                    Deadline for Submission of Written Questions

            November 6, 2020                  Question Responses Posted

            November 16, 2020                Submissions Due to County

            November 23, 2020                Projected Date to Select Consultant

            February 16, 2021                   Due Date for All Deliverables

Evaluation Criteria:

Submissions will be evaluated and ranked based upon the following criteria:

  1. Qualifications of project manager
  2. Qualifications/expertise of firm
  3. Ability to meet schedule
  4. Approach to project
  5. Past performance/references

Proposals:

Consultant’s proposals should include firm name, address, email, telephone and fax numbers, names of Principal-in-Charge, Project Manager, and Organizational Structure assembled to accomplish project goals.

Consultants’ proposals should be limited to a brief description of perceived project goals, the consultant’s standard approach to this type of project, qualifications and experience of key members of the firm who will actually accomplish the work, and representative experience of the firm on similar projects. Columbia County will request and work with the consultant in identifying and developing specific project tasks once selected.

Consultant selection will be based on evaluation of proposal. Selection criteria will include but not necessarily be limited to: key personnel and their related experience/qualifications who will be directly involved in the project and with the project team; firm experience and qualifications; project approach; firm experience with similar projects; availability of staff; ability to meet project schedule; proposal quality; and any other factors Columbia County considers significant in the best interests of the County and taxpayers. Columbia County may at its discretion request consultant interviews from short-listed firms as part of the evaluation.

Email questions to . To ensure adequate time for responses, questions are due by October 30, 2020. Responses to all questions received will be provided to all interested parties by November 6, 2020.

 Please email submissions to no later than 4:30 p.m. on Monday, November 16 , 2020. Written bound copies may be submitted to Columbia County EM, 341 E. Main, Suite 100, Dayton WA, 99328. No submissions will be accepted after that time and date.

Columbia County encourages disadvantaged, minority, veteran, and women-owned consultants to respond.

The best-qualified firm or team, all factors considered, will be selected for agreement discussions. The County will negotiate an agreement and compensation based upon the reasonable services proposed and agreed upon.

The County reserves the right to reject any and all responses to this RFQ. No fees or expenses will be paid or provided for costs associated with the presentation of any response. Information and/or material received in response to this RFQ will not be returned.

Contract Negotiation:

 The finalist will be expected to enter into negotiations for pricing and other contractual terms upon notification of selection. Failure to complete negotiations, or to negotiate in good faith will result in disqualification of the finalist. Upon conclusion of negotiations, the County and Finalist may enter into a mutually-agreed contractual agreement.

Public Disclosure of Award:

All proposals shall be treated with confidentiality and are exempt from public disclosure prior to award. After award of submission, the submission will fall under the requirements of Washington State Law that obligates the County to make the document available for public inspection. Consultants are cautioned to bear this requirement in mind when making submissions.


Publication Date/Time:
10/21/2020 12:00 AM
Closing Date/Time:
11/16/2020 4:30 PM
Submittal Information:
Email: ashley_strickland@co.columbia.wa.us
Contact Person:
Ashley Strickland
ashley_strickland@co.columbia.wa.us

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